5.0 out of 5 based on 41 reviews
Outsourced and Virtual Bookkeeping Services
An outsourced bookkeeping service that closes your month on schedule and has a licensed CPA check it before you see it.
10th business dayStatements delivered
Flat rateCustom quoted
CPAReviewed
★★★★★“Since adding Alex with Stronghold Accounting for our bookkeeping, it has truly been a Godsend for our business. Alex cleaned up a difficult QuickBooks transition and became a game changer for our month-to-month bookkeeping.”Patty LeslieTampa
★★★★★“I like that you're helping me strategize, not just giving me numbers. There were still blind spots that you've been able to uncover for me. I didn't think that was possible.”JoelService-business owner
★★★★★“Alex and his team helped bring the books current and continue to provide monthly support while helping plan for growth.”Dr. MaloneLake Mary
★★★★★“Alex is sharp, detail-oriented, and genuinely passionate about his work. He explains the numbers clearly and helps business owners gain more control over their finances.”Baxter McCoyOrlando
★★★★★“Since adding Alex with Stronghold Accounting for our bookkeeping, it has truly been a Godsend for our business. Alex cleaned up a difficult QuickBooks transition and became a game changer for our month-to-month bookkeeping.”Patty LeslieTampa
★★★★★“I like that you're helping me strategize, not just giving me numbers. There were still blind spots that you've been able to uncover for me. I didn't think that was possible.”JoelService-business owner
★★★★★“Alex and his team helped bring the books current and continue to provide monthly support while helping plan for growth.”Dr. MaloneLake Mary
★★★★★“Alex is sharp, detail-oriented, and genuinely passionate about his work. He explains the numbers clearly and helps business owners gain more control over their finances.”Baxter McCoyOrlando
★★★★★“Since adding Alex with Stronghold Accounting for our bookkeeping, it has truly been a Godsend for our business. Alex cleaned up a difficult QuickBooks transition and became a game changer for our month-to-month bookkeeping.”Patty LeslieTampa
★★★★★“I like that you're helping me strategize, not just giving me numbers. There were still blind spots that you've been able to uncover for me. I didn't think that was possible.”JoelService-business owner
★★★★★“Alex and his team helped bring the books current and continue to provide monthly support while helping plan for growth.”Dr. MaloneLake Mary
★★★★★“Alex is sharp, detail-oriented, and genuinely passionate about his work. He explains the numbers clearly and helps business owners gain more control over their finances.”Baxter McCoyOrlando
What outsourced bookkeeping is
Outsourced bookkeeping means an outside team owns the day-to-day books instead of an employee or freelancer. Stronghold's outsourced accounting and bookkeeping services cover categorizing, reconciling, closing, and reporting; unlike basic bookkeeping outsourcing services, the work includes team backup and CPA analysis.
When people usually call us
The business has grown, and the bookkeeper who kept up when revenue was $600k cannot keep up at the size you are now.
You are the bookkeeper, and it is the thing you do at 11pm on a Sunday.
You need financials for a lender or a landlord and cannot produce them quickly.
You are filing an extension again because the year-end package was not ready.
The books are technically current but you do not trust the numbers in them.
Your bookkeeper left and nobody has touched the file in six weeks.
If more than one of those is true, cleanup comes before ongoing work. That is normal.
What’s included
Weekly categorizationWeekly transaction categorization, so the file is current rather than reconstructed at month end
ReconciliationBank, credit card and loan account reconciliation
Monthly statementsMonthly P&L and balance sheet, with a short written note on anything unusual
Receivables and payablesAR and AP tracking
A named contactA named point of contact who knows your business, not a ticket queue
CPA analysisCPA analysis before your numbers are released
Year-end close packageHanded to your tax preparer
Virtual and outsourced mean the same thing here. Online bookkeeping services, virtual accounting services, remote accounting services: these are all descriptions of the same arrangement, and the industry has never settled on one name for it. All work is done remotely, and clients near Tampa or Lake Mary can meet in person when it helps.
How it works
STEP 1 · DAY 0Discovery callWhat the business does, what shape the books are in, what you need out of them.
STEP 2 · DAY 1–2File reviewWe go into your accounting file and assess it. You get a written summary either way.
STEP 3 · WEEK 1TransitionWe take over the file, set up access, and agree a monthly calendar.
STEP 4 · MONTH 1First closeFinancial statements are delivered by the 10th business day of the following month.
STEP 5 · MONTHLYOngoingSame cycle every month.
We require multi-factor authentication across core systems, limit access by job responsibility, and work inside a secured remote-desktop environment instead of storing client financial data on individual computers. We use individual credentials wherever possible, request read-only bank access when available, and follow least-privilege access throughout the engagement.
What it costs
Custom and flat-ratePricing is custom and flat-rate. The quote reflects company size, industry, headcount, bank and credit-card accounts, locations, entity count, transaction volume, and any cleanup required.
Price is driven by monthly transaction count, number of accounts, number of entities, and whether catch-up work is needed first.
See full pricing →Why Stronghold
A licensed CPA analyzes your close every month. Most outsourced bookkeeping is done by bookkeepers with a CPA available only when something escalates; at Stronghold, the analysis is part of the standard monthly cycle.You are not handed to a rotating queue. You get a named contact who knows what your business does.We tell you when you do not need us. If a straightforward business with clean books is better served by a cheaper provider, we will say so on the call.
Proof
Stronghold's tax-planning work is designed to identify opportunities that can range from $10,000 to $100,000, depending on the business and its circumstances. Results vary, and every recommendation is based on the client's actual books and tax position.Tax planning
For a multi-location healthcare business, Stronghold identified and corrected more than $784,000 in accounting misstatements, rebuilt nearly two years of activity, and delivered reliable financial statements in about four weeks.Multi-location healthcare business
Alex M. Riccio, CPAFounder & CEO
A licensed CPA analyzes your close every month.
Talk to Alex →Related services
Services you'll need with outsourced bookkeeping
Common questions
Outsourced bookkeeping questions
How much does outsourced bookkeeping cost?
Pricing is custom and flat-rate. The quote reflects company size, industry, headcount, bank and credit-card accounts, locations, entity count, transaction volume, and any cleanup required. See the pricing page.
Is virtual bookkeeping the same as outsourced bookkeeping?
Yes, in practice. “Virtual” describes how the work is delivered, “outsourced” describes who does it. Both mean an outside team runs your books remotely. Outsourcing accounting and bookkeeping services together, rather than splitting them between two providers, is what removes the reconciliation gap most businesses discover at year end.
Do you offer online bookkeeping services for small business specifically?
Yes. Small businesses are most of what we do. Fractional accounting services and fractional bookkeeping services are also available where a business needs senior input on a part-time basis rather than a full engagement.
What should I look for in an outsourced bookkeeping company?
Ask who analyzes the work and what happens when the person assigned to you is away. Most firms that outsource bookkeeping services run one bookkeeper per client with no review layer, which is fine until it is not. Compare outsourced bookkeeping firms by asking who reviews the work and who covers the account when the assigned bookkeeper is away.
Do you do outsourced bookkeeping for CPAs and other firms?
Yes, under your own brand. See white-label bookkeeping for CPA firms.
Is my financial data safe with an outside firm?
We require multi-factor authentication across core systems, limit access by job responsibility, and work inside a secured remote-desktop environment instead of storing client financial data on individual computers. We use individual credentials wherever possible, request read-only bank access when available, and follow least-privilege access throughout the engagement.
Do I lose control of my books?
No. The file stays in your name and you keep full access. If you leave, you leave with everything.
What if my books are behind?
Cleanup comes first. See cleanup and catch-up.
Do you work with clients outside Florida?
Yes. Offices in Tampa and Lake Mary, clients across the US.
Hand it over
Book a free discovery call and we will tell you what we find in your books.
Book a Free Discovery Call