5.0 out of 5 based on 41 reviews
Small Business Bookkeeping Services
A small business bookkeeping service should deliver accurate books, monthly financial reports, and clearer decisions.
★★★★★“Since adding Alex with Stronghold Accounting for our bookkeeping, it has truly been a Godsend for our business. Alex cleaned up a difficult QuickBooks transition and became a game changer for our month-to-month bookkeeping.”Patty LeslieTampa
★★★★★“I like that you're helping me strategize, not just giving me numbers. There were still blind spots that you've been able to uncover for me. I didn't think that was possible.”JoelService-business owner
★★★★★“Alex and his team helped bring the books current and continue to provide monthly support while helping plan for growth.”Dr. MaloneLake Mary
★★★★★“Alex is sharp, detail-oriented, and genuinely passionate about his work. He explains the numbers clearly and helps business owners gain more control over their finances.”Baxter McCoyOrlando
★★★★★“Since adding Alex with Stronghold Accounting for our bookkeeping, it has truly been a Godsend for our business. Alex cleaned up a difficult QuickBooks transition and became a game changer for our month-to-month bookkeeping.”Patty LeslieTampa
★★★★★“I like that you're helping me strategize, not just giving me numbers. There were still blind spots that you've been able to uncover for me. I didn't think that was possible.”JoelService-business owner
★★★★★“Alex and his team helped bring the books current and continue to provide monthly support while helping plan for growth.”Dr. MaloneLake Mary
★★★★★“Alex is sharp, detail-oriented, and genuinely passionate about his work. He explains the numbers clearly and helps business owners gain more control over their finances.”Baxter McCoyOrlando
★★★★★“Since adding Alex with Stronghold Accounting for our bookkeeping, it has truly been a Godsend for our business. Alex cleaned up a difficult QuickBooks transition and became a game changer for our month-to-month bookkeeping.”Patty LeslieTampa
★★★★★“I like that you're helping me strategize, not just giving me numbers. There were still blind spots that you've been able to uncover for me. I didn't think that was possible.”JoelService-business owner
★★★★★“Alex and his team helped bring the books current and continue to provide monthly support while helping plan for growth.”Dr. MaloneLake Mary
★★★★★“Alex is sharp, detail-oriented, and genuinely passionate about his work. He explains the numbers clearly and helps business owners gain more control over their finances.”Baxter McCoyOrlando
What bookkeeping services are
These are the bookkeeping services small business owners need each month: recording and reconciling sales, expenses, bank and credit-card activity, and payroll entries. A bookkeeping service for small business should also deliver a P&L, balance sheet, and CPA-analyzed executive summary.
Choose your service
Outsourced and virtual bookkeepingHand the whole function to an outside team. The most common starting point.Monthly bookkeepingOur standard retainer. Books closed on a fixed monthly cycle.Bookkeeping cleanup and catch-upFor books that are behind, wrong, or both. Usually the first thing we do.QuickBooks bookkeeping and setupQuickBooks Online done properly, including migration from whatever you are on now.Payroll servicesPayroll run and recorded as part of your bookkeeping, not bolted on beside it.Bookkeeping pricingActual numbers and what drives them.White-label bookkeeping for CPA firmsFor other firms who need bookkeeping capacity behind their own brand.
Who it’s for, and who it isn’t
This is for you if…
This works well for owner-operated businesses with at least $200,000 in annual revenue, with exceptions for startups on a strong growth path, particularly service businesses, professional firms, and agencies.You are an agency, professional firm or contractorYou have one to five entities to keep straightYou want to talk to the person who reviews your booksYou want compliance risk off your desk for good
This is NOT for you if…
It is not the right fit if you want bare-bones bookkeeping. Plenty of firms market affordable bookkeeping services without guidance or tax-reduction support.You are looking for the cheapest possible optionIt is also not the right fit if you need someone in your office. All work is done remotely, with in-person meetings available at Tampa and Lake Mary.You are not open to changing how you run the booksYou want aggressive loopholes that do not hold up
What you actually get each month
Every month you receive a profit and loss statement, balance sheet, statement of cash flows, and executive summary analyzed by a CPA before release.
The note is the part most providers leave out, and it is the part that makes the statements usable. A P&L with no context is a document you file. A P&L with two paragraphs telling you why margin moved is a document you act on.
If something in your books needs a decision from you, we ask before the close rather than guessing and correcting later.
$10K–$100KStronghold's tax-planning work is designed to identify opportunities that can range from $10,000 to $100,000, depending on the business and its circumstances. Results vary, and every recommendation is based on the client's actual books and tax position.
5.0 ★5.0 stars from 41 reviews. Read them → · See client results →
$784,000For a multi-location healthcare business, Stronghold identified and corrected more than $784,000 in accounting misstatements, rebuilt nearly two years of activity, and delivered reliable financial statements in about four weeks.
Alex M. Riccio, CPAFounder & CEOLicensed CPA, State of Florida · QuickBooks Certified ProAdvisor
How onboarding works
STEP 1 · DAY 0Free discovery callWe look for compliance red flags and missed-profit opportunities before you commit to anything.
STEP 2 · WEEK 1Foundation BuildoutWe clear the compliance risk and capture what was being left on the table. This is where cleanup happens if the books need it.
STEP 3 · MONTH 2Ongoing CPASystem™Clear numbers every month, and no surprises from errors or penalties.
What’s included
What bookkeeping costs
Pricing is custom and flat-rate. The quote reflects company size, industry, headcount, bank and credit-card accounts, locations, entity count, transaction volume, and any cleanup required.
Four things move the number: how many transactions run through the business each month, how many bank and card accounts feed it, how many legal entities you operate, and whether there is catch-up work to clear first.
Multi-entityTwo or more entities with consolidated reporting.Everything in CPASystem™Inter-company reconciliationConsolidated statementsDedicated CPA leadSee what's included →
CPASystem™ · most clientsMultiple accounts, payroll, and a monthly advisory rhythm.Everything in FoundationPayroll entries recorded to the books, with the ability to track labor costs by project and customer.Accounts receivable and accounts payable tracking. Who owes you, who you owe, and how old each one is.Monthly balance sheet. Understand what the business owns versus what it owes.See what's included →
FoundationSingle entity, one or two accounts, straightforward volume.Transaction categorization. Coded weekly rather than monthly, so the books are current when you need them rather than four weeks behind.Monthly profit and loss statement. See what the business made and what it kept after all expenses.CPA analysis before release. Get real insight into the story your numbers are telling you.Bank and credit card reconciliation. Every account tied out to the statement.See what's included →
Software we work in
Stronghold specializes in QuickBooks Online and will explain the migration scope before you sign.
QuickBooks Online is Stronghold's accounting platform, and the firm's QuickBooks Online ProAdvisor certification is current.
If you use another accounting platform, we can scope a migration to QuickBooks Online during discovery.
Bookkeeping and Accounting Services for Small Business
Professional bookkeeping services and accounting services are not the same thing, and the distinction is worth understanding before you buy either. Bookkeeping is the recording. Accounting is what you do with the record.
Bookkeeping covers categorizing transactions, reconciling accounts, and producing monthly statements. Accounting interprets those statements: what the margin trend means, whether the entity structure still fits, and what the tax position looks like before year end.
Most providers sell one and imply the other. Stronghold does the bookkeeping and applies accounting judgment through CPA analysis of the close.
Feature / Service
Normal bookkeeping
Stronghold Accounting
Expert bookkeeping, weekly
CPA-reviewed financials, monthly
Unlimited CPA access
Proactive tax & profit strategy
Owner's pay guidance
Flat monthly pricing, no hourly surprises
A team behind the work
Industries we serve
We work across small business generally, with deeper bench in a few verticals:
Law firm bookkeepingMarketing and creative agency accountingConstruction and contractor accountingDental and medical practice accounting
All industries →Where we workOffices in Tampa and Lake Mary, clients across the US.Florida locationsTampaLake MaryOrlando
Common questions
What do bookkeeping services include?
Transaction categorization, reconciliations, monthly financial statements, AR and AP tracking, payroll entries, a year-end close package, and CPA analysis before release.
How much does a bookkeeper charge per hour?
Stronghold does not bill hourly. Pricing is custom and flat-rate, so the cost does not move when a month is busy.
What's the difference between a bookkeeper and an accountant?
A bookkeeper records basic transactions. An accountant prepares accrual-basis financial statements and provides guidance on profit margins, cash flow, labor efficiency, and more.
Do I need bookkeeping services if I use QuickBooks?
QuickBooks records what you tell it. It does not know that a transfer was miscoded as income or that a reconciliation has been silently off for four months. See QuickBooks bookkeeping.
Can you fix books that are already a mess?
Yes, and it is one of the most common reasons people call. See cleanup and catch-up.
Do you file our tax return?
Stronghold handles proactive tax planning and works with an integrated tax-preparation partner for filing. We coordinate the year-end handoff so the books, planning, and return preparation stay connected. Tax planning.
How do I switch from my current bookkeeper?
We can begin with access to your existing QuickBooks Online file and financial systems. With your permission, we can coordinate directly with the outgoing bookkeeper when historical context would make the transition more efficient.
See what your books actually look like
Book a free discovery call. We will analyze your file and tell you what we find, whether or not you hire us.